The HVAC field, like everything else, is changing and evolving rapidly and it just makes sense that the management end of things should adapt and stay current with the times. HVAC business software has become a fixture in the industry that helps your employees stay on top of dispatching, billing, reporting, time management, accounting and even keeps technicians in the loop while they’re in the field. 

With the right HVAC software, that can all be yours. It’s something that can free you from redundant tasks, eliminate paperwork, streamline service delivery and financials. With the right software in place, your business will be more competitive in today’s environment. 

The right HVAC software for your businesses can help: 

  • Service owners & managers
  • Sales managers
  • Sales executives
  • Service engineers
  • Accountants
  • Customers

Service-Related Scheduling

Who’s doing what, and where are they going next? Service managers and owners have to ride herd over an entire company’s operations and stay informed so they can make the right decisions, otherwise things can get messy and disorganized quickly. 

 A software such as Ascente features resources for scheduling, complete with all customer information and details on any given job, such as: 

  • Contract history
  • Technician schedules
  • Flat rate book printing
  • Commission schedules
  • Customer calls
  • Pricing, including do-not-exceed price 

Jonas Construction is another excellent software suite with comprehensive scheduling features that include mobile capabilities, GPS routing for dispatchers, an easily-customizable dashboard for your business and the convenience of drag-and-drop function for tickets. Jonas is especially robust, with packages that include several different specialties, and a comprehensive HVAC contractor software solution that can help your business run more smoothly. 

One more excellent alternative is Service Titan, an industry favorite that offers many of the same scheduling and dispatching tools as Jonas and other software vendors. Whichever software you choose, it means connecting the right tech with the right job, never missing an ETA, avoiding no-shows, keeping the home office and techs connected and generally making your field operations more efficient. 

Construction and Installation

Construction and installation is another aspect of the HVAC business that can get complicated quickly, with labor, materials, code requirements and a dozen other factors. Again, Jonas offers tools that address costing, accounting, inventory and equipment management, specifically for construction. Computerease is another excellent choice, with a set of construction-related resources that were designed through collaboration with CPAs.

Accounting/Tracking 

There’s been a wide range of choices for accounting software for 25 years, but an HVAC business needs software that’s tailored to their needs. This is an area where Ascente really shines, with applications that cover payroll, banking, AR/AP, fixed assets and general ledger, specifically for the HVAC industry. Computerease’s accounting software is another excellent choice, with functions that are specifically tailored to the construction/renovation end of HVAC work. Both offer a set of features that make it worthwhile to switch from Quickbooks or other accounting software suite to something that’s more tailored for the HVAC industry. 

The Best HVAC Software?

So, what’s the right software for your HVAC company? It depends on how many employees your company has, the type of HVAC work you do, the software that your company is already using and a number of other factors.

The good news is that every generation of HVAC business software gets a little easier to use, a little more robust and a little easier to customize and integrate with how you’re already doing things. Whatever your company’s needs and your situation, why not do away with paperwork, streamline your operations and bring everyone together with the right HVAC software?

If you have any questions or would like to consult with our team, we’re here for you. We strive to go above and beyond to service our customers. We dedicate ourselves to fostering close, ongoing relationships in order to help customers grow their business. While offering only the highest-quality HVAC equipment and parts, we can provide you with the advice and expertise you need. Contact Us!

NuComfort LLC is a wholesale distributor of both commercial and residential HVAC systems. We also stock a full line of accessories and replacement parts. We have a long history of satisfied customers, and are ready to serve you from our three Chicagoland locations in Glendale Heights, Chicago and Crestwood.